{"id":71447,"date":"2022-08-08T14:25:53","date_gmt":"2022-08-08T14:25:53","guid":{"rendered":"https:\/\/www.ucaldas.edu.co\/portal\/?page_id=71447"},"modified":"2026-05-06T09:52:50","modified_gmt":"2026-05-06T14:52:50","slug":"gestion-documental","status":"publish","type":"page","link":"https:\/\/www.ucaldas.edu.co\/portal\/secretaria-general\/gestion-documental\/","title":{"rendered":"Administraci\u00f3n de Documentos"},"content":{"rendered":"<div class=\"wpb-content-wrapper\"><p>[vc_row][vc_column][vc_column_text css=\u00bb\u00bb]<strong>Objetivo<\/strong><\/p>\n<p>El Grupo Interno de Administraci\u00f3n de Documentos de la Universidad de Caldas tiene como prop\u00f3sito asesorar y acompa\u00f1ar la planeaci\u00f3n, producci\u00f3n, recepci\u00f3n, distribuci\u00f3n, tr\u00e1mite, consulta, organizaci\u00f3n, valoraci\u00f3n, conservaci\u00f3n y preservaci\u00f3n de los documentos en su soporte f\u00edsico y electr\u00f3nico dentro de las tres fases de archivo (Gesti\u00f3n, central e hist\u00f3rico) cumpliendo con la normatividad legal vigente y las pol\u00edticas institucionales con el fin de conservar la historia institucional.[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text css=\u00bb\u00bb]<strong>Funciones principales<\/strong><\/p>\n<ul>\n<li>Asesorar y acompa\u00f1ar a las dependencias en la organizaci\u00f3n de archivos en todas las etapas del ciclo vital del documento.<\/li>\n<li>Custodiar la informaci\u00f3n institucional, garantizando su integridad, seguridad, conservaci\u00f3n y control de salida.<\/li>\n<li>Velar por la correcta aplicaci\u00f3n de las Tablas de Retenci\u00f3n Documental (TRD) en toda la Universidad.<\/li>\n<li>Coordinar y ejecutar las transferencias documentales (primarias y secundarias) hacia el archivo central e hist\u00f3rico.<\/li>\n<li>Administrar, valorar y proponer la disposici\u00f3n final de los documentos, incluyendo procesos de eliminaci\u00f3n documental.<\/li>\n<li>Garantizar la elaboraci\u00f3n y actualizaci\u00f3n de inventarios documentales en las diferentes unidades y en el archivo central.<\/li>\n<li>Capacitar a funcionarios en la organizaci\u00f3n de archivos de gesti\u00f3n y procesos archiv\u00edsticos.<\/li>\n<li>Establecer lineamientos y estrategias para la conservaci\u00f3n, acceso, consulta y reproducci\u00f3n documental conforme a la normatividad vigente.<\/li>\n<li>Emitir directrices para la adecuada gesti\u00f3n documental en todas las fases del ciclo vital de los documentos.<\/li>\n<li>Administrar y mantener actualizado el sistema de gesti\u00f3n documental institucional.<\/li>\n<li>Realizar seguimiento a procesos de migraci\u00f3n de informaci\u00f3n en plataformas documentales.<\/li>\n<li>Atender requerimientos de entidades de control y auditor\u00edas relacionadas con la gesti\u00f3n documental.<\/li>\n<li>Formular e implementar acciones de mejora continua en los procesos archiv\u00edsticos.<\/li>\n<li>Apoyar la gesti\u00f3n del Sistema Integrado de Gesti\u00f3n mediante el suministro de informaci\u00f3n documental.<\/li>\n<li>Generar informaci\u00f3n estad\u00edstica oportuna y confiable sobre la gesti\u00f3n documental.<\/li>\n<li>Recibir, radicar y redireccionar las peticiones, quejas, reclamos, sugerencias y denuncias (PQRSDF) a las dependencias responsables de su tr\u00e1mite.<\/li>\n<li>Administrar la recepci\u00f3n, radicaci\u00f3n y distribuci\u00f3n de la correspondencia f\u00edsica y electr\u00f3nica institucional<\/li>\n<\/ul>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column width=\u00bb1\/3&#8243;][\/vc_column][vc_column width=\u00bb1\/3&#8243;][vc_row_inner css=\u00bb.vc_custom_1777404902769{padding-top: 24px !important;padding-right: 24px !important;padding-bottom: 24px !important;padding-left: 24px !important;background: #2C468A url(https:\/\/www.ucaldas.edu.co\/portal\/wp-content\/uploads\/2026\/04\/Imagen-Fondo-para-Instrumentos-Archivisticos.png?id=103932) !important;}\u00bb][vc_column_inner][vc_custom_heading text=\u00bbInstrumentos Archiv\u00edsticos\u00bb font_container=\u00bbtag:h3|text_align:left|color:%23FFFFFF\u00bb google_fonts=\u00bbfont_family:Roboto%3A100%2C100italic%2C300%2C300italic%2Cregular%2Citalic%2C500%2C500italic%2C700%2C700italic%2C900%2C900italic|font_style:900%20bold%20regular%3A900%3Anormal\u00bb css=\u00bb\u00bb][vc_custom_heading text=\u00bbDescubra aqu\u00ed toda la informaci\u00f3n sobre los instrumentos archiv\u00edsticos para la Universidad de Caldas\u00bb font_container=\u00bbtag:p|text_align:left|color:%23FFFFFF\u00bb google_fonts=\u00bbfont_family:Roboto%3A100%2C100italic%2C300%2C300italic%2Cregular%2Citalic%2C500%2C500italic%2C700%2C700italic%2C900%2C900italic|font_style:400%20regular%3A400%3Anormal\u00bb css=\u00bb\u00bb][vc_empty_space][vc_btn title=\u00bbM\u00e1s informaci\u00f3n\u00bb color=\u00bbdefault\u00bb align=\u00bbright\u00bb css=\u00bb\u00bb link=\u00bburl:https%3A%2F%2Fwww.ucaldas.edu.co%2Fportal%2Fsecretaria-general%2Fgestion-documental%2Finstrumentos-archivisticos%2F|title:Instrumentos%20Archiv%C3%ADsticos\u00bb][\/vc_column_inner][\/vc_row_inner][\/vc_column][vc_column width=\u00bb1\/3&#8243;][\/vc_column][\/vc_row][vc_row disable_element=\u00bbyes\u00bb css=\u00bb.vc_custom_1777404564201{padding-top: 5px !important;padding-right: 5px !important;padding-bottom: 5px !important;padding-left: 5px !important;}\u00bb][vc_column width=\u00bb1\/4&#8243;][stm_single_image img_alignment=\u00bbcenter\u00bb img_responsive_enable=\u00bbtrue\u00bb img_id=\u00bb74037&#8243;][stm_btn_simple btn_style=\u00bbflat\u00bb btn_color=\u00bbblue\u00bb btn_size=\u00bbsize-custom\u00bb btn_icon_hspace=\u00bb5px\u00bb btn_alignment=\u00bbcenter\u00bb btn_link=\u00bburl:https%3A%2F%2Fwww.ucaldas.edu.co%2Fportal%2Fsecretaria-general-gestion-documental-instrumentos-archivisticos%2F|title:Instrumentos%20archiv%C3%ADsticos|target:%20_blank|\u00bb btn_link_text=\u00bbInstrumentos archiv\u00edsticos\u00bb btn_custom_width=\u00bb100%\u00bb btn_custom_text_size=\u00bb15px\u00bb btn_custom_height=\u00bb42px\u00bb][\/vc_column][vc_column width=\u00bb1\/4&#8243;][stm_single_image img_alignment=\u00bbcenter\u00bb img_responsive_enable=\u00bbtrue\u00bb img_id=\u00bb74035&#8243;][stm_btn_simple btn_style=\u00bbflat\u00bb btn_color=\u00bbblue\u00bb btn_size=\u00bbsize-custom\u00bb btn_icon_hspace=\u00bb5px\u00bb btn_alignment=\u00bbcenter\u00bb btn_link=\u00bburl:https%3A%2F%2Fwww.ucaldas.edu.co%2Fportal%2Fsecretaria-general-gestion-documental-comite-de-archivo%2F|title:Comit%C3%A9%20de%20archivo||\u00bb btn_link_text=\u00bbComit\u00e9 Interno de Archivo\u00bb btn_custom_width=\u00bb100%\u00bb btn_custom_text_size=\u00bb15px\u00bb btn_custom_height=\u00bb42px\u00bb][\/vc_column][vc_column width=\u00bb1\/4&#8243;][stm_single_image img_alignment=\u00bbcenter\u00bb img_responsive_enable=\u00bbtrue\u00bb img_id=\u00bb74038&#8243;][stm_btn_simple btn_style=\u00bbflat\u00bb btn_color=\u00bbblue\u00bb btn_size=\u00bbsize-custom\u00bb btn_icon_hspace=\u00bb5px\u00bb btn_alignment=\u00bbcenter\u00bb btn_link=\u00bburl:https%3A%2F%2Fwww.ucaldas.edu.co%2Fportal%2Fsecretaria-general-gestion-documental-manuales-de-admiarchi%2F|title:Manuales%20admiarchi||\u00bb btn_link_text=\u00bbManuales admiarchi\u00bb btn_custom_width=\u00bb100%\u00bb btn_custom_text_size=\u00bb15px\u00bb btn_custom_height=\u00bb42px\u00bb][\/vc_column][vc_column width=\u00bb1\/4&#8243;][stm_single_image img_alignment=\u00bbcenter\u00bb img_responsive_enable=\u00bbtrue\u00bb img_id=\u00bb74034&#8243;][stm_btn_simple btn_style=\u00bbflat\u00bb btn_color=\u00bbblue\u00bb btn_size=\u00bbsize-custom\u00bb btn_icon_hspace=\u00bb5px\u00bb btn_alignment=\u00bbcenter\u00bb btn_link=\u00bburl:https%3A%2F%2Fwww.ucaldas.edu.co%2Fportal%2Fsecretaria-general-gestion-documental-atencion-al-ciudadano%2F|title:Atenci%C3%B3n%20al%20ciudadano||\u00bb btn_link_text=\u00bbAtenci\u00f3n al ciudadano\u00bb btn_custom_width=\u00bb100%\u00bb btn_custom_text_size=\u00bb15px\u00bb btn_custom_height=\u00bb42px\u00bb][\/vc_column][\/vc_row][vc_row][vc_column][vc_empty_space][vc_column_text css=\u00bb\u00bb]<strong>Para m\u00e1s informaci\u00f3n:<\/strong><\/p>\n<p><strong>Correo:<\/strong> <a href=\"mailto:direccion.admidoc@ucaldas.edu.co\">direccion.admidoc@ucaldas.edu.co<\/a><br \/>\n<strong>Tel\u00e9fono:<\/strong> 8781500 ext 11131<br \/>\n<strong>Direcci\u00f3n:<\/strong> Calle 65 #26-10 Sede Central Edf. Administrativo Piso 4.[\/vc_column_text][\/vc_column][\/vc_row]<\/p>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>[vc_row][vc_column][vc_column_text css=\u00bb\u00bb]Objetivo El Grupo Interno de Administraci\u00f3n de Documentos de la Universidad de Caldas tiene como prop\u00f3sito asesorar y acompa\u00f1ar la planeaci\u00f3n, producci\u00f3n, recepci\u00f3n, distribuci\u00f3n, tr\u00e1mite, consulta, organizaci\u00f3n, valoraci\u00f3n, conservaci\u00f3n y preservaci\u00f3n de los documentos en su soporte f\u00edsico y electr\u00f3nico dentro de las tres fases de archivo (Gesti\u00f3n, central e hist\u00f3rico) cumpliendo con la [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":74037,"parent":68713,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-71447","page","type-page","status-publish","has-post-thumbnail","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin 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